Checking a medical chronology for a personal injury case
A chronology carries a case through the demand, the depositions and trial. Four checks show whether it can be relied on.
What a chronology contains
- One entry per encounter. The date of service, the provider, and what the page records.
- A citation on every entry. The page that states it, by Bates number.
- The record it covers. Each production, its custodian and its page range.
- What it left out. Pages too degraded to read, and pages the production lacks.
Check one: the record
Compare the productions the chronology names with the records the file has received. A production that arrived after the chronology was built is outside it.
Check two: the citations
Pick ten entries at random and open each cited page. The date, the provider and the finding should be on that page, in its own words.
An entry with no citation fails. So does a citation to the wrong page. One failure is reason to check ten more.
Check three: missing pages
A page count shows what arrived. A gap in the custodian’s stamp numbering shows what did not. So does a document marked “page 3 of 5” with page 4 absent.
Records also name other records: a referral, an imaging study, an outside lab. Each one absent from the file is a records request to make.
Check four: bills against visits
Set the billing ledger beside the chronology. Every visit should have a bill, and every bill a visit.
- A bill with no visit points to a missing record.
- A visit with no bill points to a missing bill.
- A charge produced twice counts once in the total.
What Claracord delivers
The chronology: dated and provider-grouped, every entry quoted from the page it cites. The billing ledger lists every bill, totaled, each charge with its page. The provider and custodian index lists the records your set mentions but does not contain.
Human-verified. A complete sample case is on the home page. Synthetic demo case.