Resource
Duplicate pages in a medical records production
Most productions from more than one source carry the same page more than once. Removing the copies is easy. Removing only the copies is the work.
Where duplicates come from
- The same visit, produced by the clinic and again by the hospital that received it.
- Records sent with a referral and filed in the next provider’s chart.
- Both parties producing the same records.
What counts as a duplicate
A duplicate is a page whose text is identical to a page kept in the set. Each copy carries its own Bates number, so the stamp line is left out of the comparison.
A corrected report stays
A corrected report can match the original in every line but one: a changed dose, date or side. An addendum can repeat a note and add a paragraph.
Correction rules for medical records keep the original entry legible and date the change. Both versions are evidence. A pair that differs by one line is a question for a person.
Three things to ask for
- A log of every page removed, and why.
- The counts: pages received, kept, removed and flagged.
- The removed pages themselves, returned with the set.
What Claracord delivers
A page that duplicates a kept page is set aside reversibly; a borderline page is kept and flagged. The dedup certificate states pages received, kept, removed as identical and flagged.
Human-verified. A complete sample case is on the home page. Synthetic demo case.